Thursday, 7 May 2015

Importance of Time Management

The only asset that has been equally distributed to all human being is ‘Time’. Sadly its importance in life is not realized by everyone. But the people who utilize time fully are the ones who are leaders in their respective fields. In fact a good leader will have time for everything that is important to his enterprise.

The first step to utilize this fleeting asset is to understand time and how one uses it. The best way to do this is to have periodic time log. Time log will tell you specifically how you spend your time. It will also clearly show where you disburse time more than necessary and where you squeeze more activities due to paucity of leftover time.

Let’s take an example of the student giving an important exam. Often times we find the student who doesn’t score marks as per expectation is the one who is unable to make the best use of available time. He/she spends more time on some questions in the beginning. The later questions where adequate time is not available suffer and therefore bring lesser marks.

Likewise in life if we don’t prioritize and plan time; time does not give its full value. In fact a leader should divide his time for various groups of activities in the ratio as under.

Group A Routine Activities                                                       15 %
Group B Activities concerning ongoing projects                                                       25%
Group C Personal development, planning new projects and such enhancement activities                                                                    60%

Normally it is seen that routine activities takes 60%, ongoing project 25% and new developments only 15%. This is a serious flaw which the leader should correct by whatever it takes.
Some time ago I had read a novel named ‘Time must have a stop’. The characters suffer because time does not stop.

The lesson is learned but through a very hard way.

Procrastination and indecision are the two main culprits largely responsible for misuse of time. A leader obviously cannot afford to do this. Therefore he/she must be very decisive. Procrastination, word itself should not be available in his book. Prioritizing should be a matter of habit in all aspects of life be it work, home, hobby or social interactions.

Furthermore, everyone needs to empower himself/herself regarding management of time through training periodically.

Modern time planners.

Thanks for reading.